7 Ways to Make Sure Your Resources Are Always Aligned at Work

In a supervisor role, you are responsible for your team and the projects your team is responsible for. That means your team’s contribution to a project will reflect poorly or positively on you.

Therefore, it is important to learn how to ensure that your team is on the same page in order to manage your resources efficiently.

There are a number of ways that you can engage your team and improve the ideas and results that each team member can provide with each project. By working efficiently together and ensuring that each of your team members is working on the project that they are supposed to be, you can better the overall qualify of each project as well as ensure that projects are completed in a timely manner. Therefore, it is strongly recommended that you review these seven tips that can help you ensure that your resources are aligned in the workplace.

Get Your Team Engaged by Including Them in the Planning Process

As a manager, it is your responsibility to ensure that a project is completed in an efficient and timely manner without sacrificing the quality of the overall project. While you are responsible for the project, it is important to involve your team members in planning processes, when possible. Your team members may come up with ideas that you had not thought of as well as aid in the discovery and correction of any oversights. By getting your team invested in the outcome of the project, a sense of collaboration will be instilled in your team as well as a shared responsibility for the outcome. This is an important way to create a team rather than be content with a group of employees or resources.

Related Article: Five Traits of Winning Company Cultures

Not only is team engagement valuable to the overall quality of a project, but it can help reduce the likelihood of disgruntled employees that may perceive you as a dictator rather than a part of the team itself.

Share Your Thoughts and Expectation with Your Team Members

In order to ensure that you resources are always aligned in the workplace, it is important to ensure that you and your team members are on the same page. While some aspects of a project may seem obvious to you, those aspects may not always be aspect to each member of your team. Share your thoughts and expectations with your team upfront in order to ensure that a project remains on course. By outlining what needs to be done and the goals that you and your team are working towards, your team members will be more likely to stay on track and complete the projects and tasks that they are assigned to.

Establish communication with your team and encourage any questions, concerns or feedback that your team members may have. Have patience, especially if you and your team are undertaking a new type of project or one that may require a different skill set.

Create a Roadmap for Important Projects

You may find it useful to create a roadmap for important or lengthy projects. By breaking down a project into various tasks or goals, you can help your team see each step of the tasks ahead as well as encourage a sense of teamwork, engagement and shared responsibility. By splitting a task up into smaller goals, your team will likely receive a sense of accomplishment, which can sometimes improve overall motivation and team morale.

Hone Your Delegation Skills

One of the most important skills that you can develop and hone as a manager is your ability to delegate. This is a key part of making sure that you resources remain aligned on any project in the workplace. Proper delegation can ensure that a project is completed in a timely manner, that everyone is taking his or her share of the project, prevent duplicate work and create accountability.

When considering who to delegate a task to, it is important to review a team member’s strengths, weaknesses, motivations and aptitude. You can use a team member’s strengths to ensure that a portion of the project is completed in a manner that you would expect as well as inform each team member why they are best suited for a certain task. This can be especially helpful if you have a new team member or one that may be doubting their ability. By providing encouragement, your team member will likely feel more motivated and confident about his or her work.

Related Article: Be a World-Class Leader with These Personality Traits

When delegating team members to the various tasks within a project, it is important to avoid putting too many tasks on one team member and not enough on another. Try to balance the work available while playing to the strengths of each team member. Effective delegation can also provide team members the opportunity to hone new strengths and develop new skills.

Keep All Documents Related to a Project in One Place

In order to make sure that your resources remain aligned on each project, it is strongly recommended that you keep all of the documents related to a project in one location. By doing so, you can effectively track the progress of each project as well as avoid any duplicate duties.

Keeping all of your documents in one place can also help you to determine whether or not you need to reassign an employee to a different task, provide more work to a team member that has completed the tasks that were delegated to them and update your project road map, if you created one.

Give Credit Where Credit is Due and Share in Rewards

When working with your team, it is important to remember that you are just that: a team. Therefore, it is important that you give credit when it is due. If a team member does an extraordinary job or meets your expectation, give constructive praise and feedback. For some, this can even provide motivation in future projects. However, if someone falls short of expectations, it is important to provide constructive feedback in order to help them succeed in the future.

If there is a reward or even recognition from higher management for a job well done, share that recognition and reward with your team. Each member of your team is important to the projects that you will all be working on together.

Consider Constructive Feedback from Your Team

Keep an open line of communication between you and your team members and listen to what each member might say about the way that a project is completed, errors that are found in a project and your delegation skills. Feedback is a powerful tool that can help you to ensure that your resources remain aligned at work, that projects are finished in a timely manner and that you and your team are producing the best possible work possible.

While some managers might shrug off feedback from team members, it is important that you at least give constructive feedback your consideration.

Related Article: Developing Leadership Skills for the Workplace

It might also interest you: